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The Clipboard vs. Digital Dispatches: Revolutionizing Digital Inspections in the Transportation Business

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Transportation businesses need help deciding between the conventional clipboard approach and digital dispatch solutions. This blog will cover the benefits of digital inspection and verification software and how it provides improved tracking, accuracy, and visibility for the transportation industry. We also look at the disadvantages of utilizing clipboards, such as physical stress and poor data integrity.


Technology has changed the transportation industry, resulting in substantial changes in how businesses function. The usage of dispatch operations is one area where technology has had a big influence. Dispatch operations coordinate the flow of goods and people, allowing businesses to optimize routes, cut costs, and enhance efficiency. 

Previously, dispatch operations relied on manual procedures, with drivers and dispatchers managing the flow of information using clipboards. Nevertheless, digital dispatch operations have arisen in recent years, providing a more efficient and automated approach. Digital inspection and verification software monitors and conveys information via verification software and mobile devices, delivering real-time updates on the position of drivers, the progress of deliveries, and any difficulties that emerge. 

The clipboard vs. digital dispatch argument is raging in the transportation industry, with many businesses unsure which method is better for their purposes. While clipboards are still extensively used, digital dispatch operations have various benefits such as faster communication, precise tracking, and more visibility. Moreover, Clipboards used in vehicles may be subjected to physical stress and movement, which might jeopardize the integrity of the data contained on them. This blog article will discuss the advantages and disadvantages of both models, allowing transportation businesses to make more educated decisions regarding their dispatch operations. 

By incorporating digital inspection and verification software into your processes, you will be able to say goodbye to paper-based inspections and achieve total independence from vexing paper clips, pencils, paper inspection sheets, and clipboards. Digital Inspection and Verification Software allows you to manage your checklist, make comments and estimates, attach images and videos, and then share the report to your customer with the press of a button!

Want to see how it works? Request a Visualogyx demo today! 

Challenges Faced by the Transportation Industry 

The transportation sector collects and retains massive volumes of data and information. According to Research and Markets, the Global Truck Market was worth USD 809.46 billion in 2020 and is predicted to rise at a CAGR of 7.50% through 2026, owing to factors such as growing reliance on road transportation, development of the construction sector, and rising demand for heavy-duty trucks. Technological technology such as GPS-enabled services, as well as rising consumer disposable income, are also driving market expansion. Additionally, the expansion of the mining sector and the need for minerals are indirectly supporting the growth of the Global Truck Market. 

Manual data entry and processing results in inaccurate outputs, undermining the purpose of improving user experiences. Digital inspection of logistics not only tracks and handles this data effectively but also complies with modern data management standards and meets customer expectations by connecting all different sources on a single integrated digital logistics system. 

Manual Methods: Clipboard Dispatches and Drawbacks  

The usage of clipboards in dispatching has a long history in the transportation business. Yet, it comes with several obstacles that might stymie the dispatch process’s efficiency.  

The following are some of the difficulties linked with clipboard dispatch: 

  • Dispatchers have limited insight into the location of drivers and the progress of deliveries while using a clipboard. This can make tracking progress and making real-time choices challenging.
  • Inaccuracy: Since clipboards are prone to inaccuracies, dispatchers may make errors while recording information such as delivery times, addresses, and quantities. 
  • Communication can be delayed between drivers and dispatchers, especially if they are operating in various places. Delays and missed chances to improve routes and delivery might result. 
  • Tough to Scale: Utilizing clipboards for dispatch is a time-consuming manual method, especially when handling many drivers and deliveries. 
  • Data analysis is limited to clipboards, making it harder to spot patterns, trends, and possibilities for improvement. 
  • Data security: Clipboards can be lost or stolen, compromising critical information such as client data and delivery dates.
  • Data integrity: Because clipboards are mostly constructed of plastic or wood, they can easily be damaged, dented, or shattered when subjected to extreme circumstances. Furthermore, frequent handling and movement of clipboards can cause additional wear and tear, jeopardizing the data’s integrity. 

While clipboard dispatch has been the norm in the transportation business, it is evident that it has various drawbacks that might impair the dispatch process’s efficiency and efficacy. To address these issues, many businesses are moving to digital inspection, and using verification software which provides a more automated and efficient method to dispatching. 

Benefits of Digital Inspection and Verification Software in the Transportation Business  

Because of their numerous benefits, digital dispatch operations are quickly gaining acceptance in the transportation business. Following are some of the main advantages of switching to digital dispatch operations: 

  • Real-time visibility: Digital inspection and verification software allows real-time visibility into driver whereabouts, delivery status, and any difficulties that may emerge. This allows dispatchers to make educated decisions fast and optimize aircraft routes and deliveries. 
  • Accuracy: Digital dispatch operations are meant to reduce errors and offer accurate information, lowering the risk of errors and delays. 
  • Quick communication: Digital dispatch operations through verification software allow drivers and dispatchers to communicate quickly, boosting response times and lowering the chance of misunderstanding. 
  • Several dispatch activities, such as allocating drivers to deliveries, optimizing routes, and tracking deliveries, are automated by digital dispatch operations. This decreases dispatchers’ burden and allows them to focus on higher-level responsibilities. 
  • Data analysis: Digital inspection and verification software gives extensive data on driver, delivery, and route performance. This information may be utilized to detect patterns, trends, and areas for improvement, allowing businesses to optimize their operations and decrease expenses. 
  • Data Security: Digital dispatch operations provide greater security by protecting sensitive information, such as client data and delivery schedules. 

Overall, digital dispatch operations outperform traditional clipboard dispatch, allowing transportation businesses to enhance efficiency, accuracy, communication, and data analysis while also increasing security. Companies may keep ahead of the competition and deliver a better service to their clients by transitioning to digital inspection platforms. 

Digital Inspection is Transforming the Transportation Industry 

Because of the significant advantages that digital dispatches have over traditional dispatch techniques, they are becoming increasingly popular in the transportation business.  

One tool that can assist transportation businesses transitioning to digital dispatching is Visualogyx. For starters, digital inspection and verification software enables real-time tracking of vehicles and cargo, allowing businesses to understand their operations better and make more informed decisions. This can result in enhanced efficiency, shorter wait times, and more customer satisfaction. 

Furthermore, by automating many of the traditional procedures involved in dispatching, digital dispatching may help reduce mistakes and improve productivity saving businesses time and money. 

How can Visualogyx’s Digital Inspection and Verification Software help?  

Visualogyx’s primary characteristics and how they may assist transportation businesses in going digital and growing in terms of digital inspection: 

  • Visualogyx’s “check-in” functionality provides tracking of cars and cargo, giving businesses more insight and control over their operations.
  • The Visualogyx mobile app is designed to operate even in remote places with no internet connection, making it a reliable solution for transportation.
  • Digital scheduling and dispatching: With Visualogyx, businesses may automate many of the manual checklists and clipboard templates involved in dispatching. This can result in fewer mistakes, a more efficient procedure, and cost savings. 
  • Integration with other systems: Visualogyx can interface with other enterprise systems, such as transportation management systems and electronic logging devices, to offer transportation businesses a more comprehensive solution.
  • Visualogyx offers an intuitive and simple-to-use interface, making it simple for dispatchers and drivers to operate. This can assist to shorten training time and increase adoption. 
  • Workflow customization: Visualogyx allows businesses to tailor inspection workflows to their own needs and operations. This can assist in increasing efficiency and decreasing mistakes. 

Digital inspection and verification software is the transportation industry’s way of the present and future, and solutions like Visualogyx can help organizations stay ahead of the curve and compete in an increasingly digital environment. 

Choose the Perfect Plan for Your Business!  

Visualogyx’s enterprise services are designed to satisfy corporate clients’ demands, emphasizing configurable solutions that can be adjusted to each business’s unique requirements. 

It has three pricing tiers: free, professional, and enterprise. Each plan is designed to meet the individual demands of various sorts of organizations, ranging from small startups to major corporations. 

Free Plan: Visualogyx offers a free plan with unlimited inspections, 1 user, 1 team, up to 3 custom templates, and 0.5 GB file storage for those looking for an intuitive and powerful digital data-collection and inspection management solution.  

This is an excellent solution for individuals who are starting a new business or want to gather data in their everyday life. This plan can be used for several purposes, such as note-taking, storing documents, tradeshows, Insurance claims, and much more.  

Professional Plan: The Professional plan from Visualogyx is suited for bigger organizations wishing to streamline their inspection management operations. It costs $19 a month per user when paid annually and includes unlimited users, up to three teams, and an infinite number of inspections. Teams may quickly modify their inspections and securely save their data with up to 10 unique templates and 5 GB of storage. 

This package also contains reporting options to help you make educated decisions. It is best suited for enterprises that need a strong and adaptable inspection management platform to support their development and bigger organizations with several inspection teams. 

Enjoy your Free Trial today! 

Enterprise Plan: The Enterprise plan comes with significant customization possibilities and individual assistance. This plan is totally adjustable to each company’s individual needs and is accessible through a bespoke pricing plan. 

The Enterprise package allows organizations to collect and analyze as much data as they need by including unlimited users, teams, inspections, and custom templates. It also provides limitless storage capacity, guaranteeing that all of your data is safe and instantly accessible. 

Businesses may acquire important insights into their inspection data and analyze their success against key performance indicators using bespoke KPI dashboards and KYPIT analytics. Companies may use this capability to make data-driven choices and improve their operations for optimal efficiency. 

In addition to these benefits, the Enterprise package offers priority support and staff training to ensure that businesses receive the specialized help they require to make the most of the platform. You also get seamless integration with other systems and free onboarding to get you up and running quickly. This plan is appropriate for large enterprises that have sophisticated inspection management requirements that necessitate a fully tailored and scalable solution. 

Let’s connect and discuss your requirements! 

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About The Author
The Visualogyx team of experts in digital audits and inspections share industry insights and trends for organizations seeking to digitize their inspection and verification processes. Stay tuned for more informative and engaging Visualogyx blog posts.
About Visualogyx

Visualogyx is an advanced inspection management platform that is specifically designed to optimize and simplify a wide range of essential business processes. With its powerful suite of tools and features, Visualogyx enables organizations to efficiently manage verifications, work orders, quality assurance, safety processes, asset inspections, and much more. By utilizing Visualogyx, companies can achieve greater efficiency, accuracy, and productivity in their operations, all while reducing costs and improving overall performance.

Start your free trial today or speak to our experts to understand Visualogyx better!